Technical Specification & Project Scoping | QSolutions
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Technical Specification

Technical specification and project scoping for public-sector procurement

Requirements analysis, bill-of-materials, architecture diagrams and compliance mapping for tender responses, RFP-grade specifications and infrastructure projects — grounded in 12+ years of public-sector procurement.

Requirements analysis Bill-of-materials Architecture diagrams DSTU & ISO compliance
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QSolutions self-service kiosk in production with custom branded interface — technical specification capability
718+
Tenders delivered
Public-sector procurement
12+
Years experience
Government RFPs since 2013
DSTU
Standards-aligned
ISO/IEC compliance mapping
100%
Prozorro-listed
OECD-recognised platform

Engagement Tiers

Scoping that matches your procurement timeline

From single-site scoping packages to full pre-tender consortia support — every tier delivers procurement-ready documentation.

STANDARD

Project scoping

Discovery, requirements and BoM for single-site or pilot deployments.

  • Discovery workshop (2-4 hours)
  • Requirements documentation
  • Bill-of-materials
  • High-level architecture diagram
PREMIUM · MOST POPULAR

RFP-grade specification

Full procurement-ready specification with compliance mapping and integration planning.

  • Detailed requirements & specs
  • DSTU / ISO compliance mapping
  • Integration architecture
  • Implementation plan with milestones
ENTERPRISE

Tender consortium support

Pre-tender consortia, nationwide procurement and multi-stakeholder scoping projects.

  • Multi-stakeholder discovery
  • Nationwide rollout planning
  • Tender lot decomposition
  • Procurement consultancy

Deliverables

Documentation built for public-sector procurement

Discovery & requirements

Stakeholder workshops, current-state assessment and detailed requirements documentation.

Bill-of-materials

Hardware, software and service-line itemisation with quantities, specs and lot decomposition.

Architecture diagrams

System-level diagrams: components, data flows, integration points and deployment topology.

Compliance mapping

DSTU, ISO and other regulatory mappings tailored to Ukrainian public-sector procurement.

Integration planning

API contracts, data exchange, downstream system integration and migration paths.

Documentation handover

Final signed-off package: specification, BoM, diagrams, compliance matrix, implementation plan.

How We Work

From idea to signed-off specification

1

Discover

Stakeholder interviews, site visits and current-state analysis to define scope.

2

Analyze

Requirements modelling, gap analysis, compatibility check against existing systems.

3

Specify

Detailed technical specification, BoM, architecture and compliance documents.

4

Handoff

Signed-off documentation package, walkthrough sessions, Q&A for procurement teams.

Made in Ukraine Listed on Prozorro Public-sector since 2013

Verified by Prozorro public-tender records · 718+ awarded tenders View on Prozorro →

Common Engagements

Project scoping across sectors and procurement scales

Government & public sector

Pre-tender specifications for MIA service halls, Diia.Centers, Pension Fund deployments and military commissariats.

130+ MIA centres scoped · 247 Pension Fund sites

Utilities

Multi-site procurement for utility customer-service halls — standardised BoM, phased rollout planning.

Oblgaz networks · Regional vodokanal operators

Banking & enterprise

Bank branch network specifications and enterprise procurement projects for hundreds of sites.

Multi-branch consortium scoping

Documentation Architecture

Procurement-ready documentation in one signed-off package

Every specification we deliver maps cleanly to public-sector procurement requirements — from technical requirements to compliance matrix, with lot decomposition ready for Prozorro upload.

Technical specification

Functional requirements, non-functional requirements, integration points, acceptance criteria.

Bill of materials

Hardware itemisation, software licenses, services — with quantities, specs and price lots.

Architecture diagrams

Component, data-flow and deployment diagrams — with integration points marked.

Compliance matrix

DSTU, ISO and regulatory mapping per line item — cross-referenced to procurement criteria.

Implementation plan

Phased timeline, milestone gates, acceptance procedures, payment schedule.

Signed-off handover

Final package: PDF + editable docs + diagrams. Q&A session for procurement team.

Frequently Asked

Common questions about technical specifications

How long does a typical technical specification take to produce?
Single-site Standard scoping: 5-10 business days from discovery to handover. Premium RFP-grade specification: 2-4 weeks depending on scope. Enterprise consortium projects: 4-8 weeks with phased delivery.
Do you support Prozorro tender preparation?
Yes — our specifications are explicitly structured for Prozorro lot decomposition, with bill-of-materials, compliance matrix and acceptance criteria in formats ready for procurement upload. We have 12+ years of public-sector tender experience.
Are specifications aligned with DSTU/ISO standards?
Yes — every specification includes a compliance matrix mapping each line item to relevant DSTU, ISO/IEC and Ukrainian regulatory standards. This significantly reduces tender evaluation time and dispute risk.
Can we use this specification with other vendors?
Specifications are vendor-neutral by design. We document open standards, integration points and acceptance criteria so any qualified vendor can bid. Many specifications we produce result in competitive multi-vendor tenders.
What if requirements change during the project?
Standard tier covers one major revision; Premium and Enterprise include unlimited revisions during the engagement and post-delivery clarification sessions. We work iteratively with stakeholder sign-off at each gate.

Related Services

From specification to implementation

System Modernisation

Once the spec is signed off, our team can migrate your operations from legacy to QSolutions PRO.

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Cloud Service

Specifications can include cloud-hosted infrastructure with multi-site dashboards and APIs.

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Public Tenders

718+ awarded tenders — see our public-sector procurement track record on Prozorro.

Explore
READY TO START

Get procurement-ready technical specifications

From single-site scoping to nationwide tender consortia — our team produces signed-off specs grounded in 12+ years of public-sector procurement.

Tender Record
718+
Awarded tenders
500+
Installed systems
12+
Years public-sector
42+
Cities deployed